Records Storage Management Systems

CUSTOMER DESCRIPTION

Largest Independent Records Management Company

Family-owned and operated for over 60 years, the unnamed C&SS Client is the largest independent Records Management Company in the state and oversees millions of record storage containers. The company provides secure, cost effective, offsite document storage for all types of business records, including filing and organizing records, pick-up and delivery, round-the-clock security and automated tracking and management support. They partner with National Association for Information Destruction (NAID), Professional Records & Information Services Management (PRISM), Association of Records Managers and Administrators (ARMA), National Records Center (NRC), International Facility Management Association (IFMA), American Society for Industrial Security (ASIS) International, among others.

PROJECT SCOPE OF WORK

Installation of Catwalk Storage System

After reaching storage capacity across multiple leased warehouses in California, the Records Management Company planned to acquire a new facility for its off-site records management services. Having partnered with Conveyor & Storage Solutions for 20+ years, they turned to C&SS to help manage this large-scale relocation project and custom design-build the new facilities for maximum high-density archive storage. The Records Management Company’s primary objective was to increase capability, reduce warehouse square footage by 35% to accommodate growth, protect the data files, and minimizing labor costs while increasing productivity.

CUSTOM SOLUTION

Improved Security for Over 2 Million Archive Boxes

Conveyor & Storage Solutions provided strategic consultation in selecting new warehouse facility locations that would support the records storage company’s long-term growth objectives, comply with Building & Fire regulations, and deliver on their promise to provide support customers with secure, convenient, and cost-efficient offsite records storage management.

As a longtime partner, C&SS knew that the Records Management Company needed innovative space optimization solutions. To maximize every cubic inch of space and increase density by 35%, C&SS designed a 40-foot high bay storage system with three catwalk levels above the warehouse floor. The custom rack solution utilized multiple Vertical Reciprocating Conveyors (material lifts) and stairway, and allocated volume for over 2 million archive boxes, while keeping all records safely and efficiently accessible.

For the new facility, the Conveyor & Storage Solutions design team collaborated with sprinkler contractors, fire protection consultants and lighting contractors throughout the project and facilitated high pile storage and building permitting services. C&SS engineered the system to seismic Zone IV in compliance with California Building & Fire Codes, International Building Codes, ANCE and RMI standards. As an added safety measure, all lead and installation supervisors successfully completed 30 hours of OSHA injury prevention training.

Security is a top priority for the Records Management Company, and 1.5 million boxes were successfully transported from the old into the new facility in adherence with confidentiality regulations and maintaining high standards of customer service. For sustainability, C&SS reused as many rack materials as possible from the previously leased buildings, providing substantial savings, while the warehouse and storage system was outfitted with low energy applications wherever possible.

OUTCOMES

Premier Records Storage Facility

Over the course of 18 months, Conveyor & Storage Solutions successfully completed the relocation process with multiple independent installation phases, supported by ongoing City inspections and signoffs. A summary of positive results includes:

• Reduced warehouse square footage by 35% with high-density storage solutions

• Custom Design 125,000 square foot rack catwalk system with 40 feet high top of storage with capacity of over 2 million boxes

• Relocated 1.5 million boxes to new facilities

• Expedited multiple phases with installation and permitting

• Supported overall vision and growth throughout 20+ year partnership

THE C&SS DIFFERENCE

Protected Valuable Business Documents

Throughout this partnership, Conveyor & Storage Solutions has supported the Records Management Company‘s growth with the following differentiators:

• Expert Engineering and Design Team

• Cost-effective Solutions for Any Project

• Scalable Rack Design Built for Expansion

• Turnkey Solutions

• Strong Customer Relationships Rooted in Partnership